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At Concordia, we view every student as a gift from God, entrusted to us by parents, and are committed in stewardship to educate students holistically in a nurturing environment that includes comprehensive and challenging opportunities in academics, creative arts, spirituality, athletics, co-curricular activities, and service.


Failure to read this handbook does not excuse students from the rules, expectations and procedures contained in it. Personal factors, illness or contradictory advice from any source is not an acceptable reason for seeking exemption from the contents of this handbook.

Early Childhood Handbook


Concordia History

Our school is steeped in heritage—our community finds its roots in the 150 year old educational traditions of the Lutheran Church Missouri Synod (LCMS) in the United States. The school’s launch in 1998 followed considerable feasibility research and numerous requests from the Hong Kong corporate community for a school in China that offered the same level of educational support and community care as our sister school, Hong Kong International School (HKIS).

Jinqiao, Shanghai was selected as the perfect site—an emerging international residential area that would enable the school to develop and grow closely with the residential community. Concordia’s first academic year opened with 22 students and a staff of 14, led by founding Head of School Dr. Allan Schmidt. Today the school educates more than 1,200 students and offers a complete program from Preschool to Grade 12.

As a coeducational day school, Concordia serves international families that are culturally diverse, achievement-oriented, and highly mobile who desire an American college preparatory education.

Concordia is a self-funded and financially independent entity. All daily operations, activities and investments are funded via tuition and/or gifts to the school. Additionally, all revenues (after taxes and debt service) have the sole purpose of providing a superior education for Concordia students in terms of expert and qualified faculty, world-class facilities, cutting-edge technology and educational materials.

With instruction in English, the school selectively admits students from around the world on the basis of academic performance and competency in English.

What We Believe

We believe that each child’s enrollment is an invaluable trust. The administration, faculty and parents are active partners in ensuring that the entire family’s experience as part of the community is a positive and lasting one.

From Shanghai, the world is at our fingertips, yet at Concordia we believe that our intentional focus on our host country, China, develops in students across all grades, a deep interest in China that enriches each student’s learning experience and daily life. While our school is well known for academic excellence, a global perspective, and being an intellectual hub, we believe that establishing a reputation for fair play, good character, sense of fellowship and service learning provide the building blocks for our vibrant community.

We have found that modeling values positively affects our students and community, creating a sense of security where all can flourish. We strive to treat each other, and our children, with care, respect and equity—always. Our time-tested values are foundational to Concordia International School Shanghai and continue to shape the interaction and direction of our community.

School Vision

Concordia will be a global platform fostering deeper learning and transforming lives to lead change in a complex and dynamic world.

Whole Child Philosophy

At Concordia, it’s not just about the grades. It’s about balance.The school experience doesn’t stop at the classroom door. Here, we educate the whole child which means that by finding their own unique balance at Concordia, each child wins. Whether at Concordia for one year or until graduation, the experience both in and out of the classroom will help each student achieve life success.

We continually seek to provide a wide range of what we term “co-curricular activities.” They are not add-ons, or ‘extra’. Rather, they are activities intentionally designed to coordinate with curriculum, creating the best results for the student both in and outside the classroom. Our co-curricular programs expand on each student’s personal interests, while allowing for new experiences in a supportive and safe environment.

Character Development

One of the most important things home and school can do together is develop students who are of sound, thoughtful character. Often a person’s character has far more to do with success in life than a person’s intellect or academic achievement. Our work together in helping students develop character reflects Concordia’s mission statement on educating the whole person.

Student Learning Outcomes

Our students will become:

  • Insightful Learners
  • Effective Communicators
  • Reflective Spiritual Beings
  • Active Global Citizens
  • Principle-Centered Leaders and Team Members

Early Childhood Vision Statement

Scaffolding the development of the “whole-child”, the students of our Preschool, Pre-Kindergarten, and Kindergarten communities are actively engaged within a safe and nurturing learning environment. Our rich program provides educational experiences that are research-based for the age and stage of young children’s development. Through teacher-directed and child-initiated learning experiences, highly-qualified educators promote self-regulation and executive functions, within a program that serves to enhance language acquisition, cognition, and social competencies. Curricula areas of Reading, Writing, Math, Social Studies, STEM, Motor Skills, and the Arts are focused components of a typical day for all students. Concordia supports the development of knowledge and fosters positive, life-long learning habits. Early childhood classrooms are filled with adventure, creativity, investigation, love, and friendship.


Concordia is fully accredited through 2021 with the Western Association of Schools and Colleges (WASC) and National Lutheran School Accreditation Commission (NLSA). Accreditation is used by colleges in the United States and around the world when assessing a school’s academic program.


Studies show that great facilities can improve a student’s learning. Concordia’s state-of-the-art facilities are purposely built with an environmental, self-sustainable focus and are designed to give students the best possible environment in which to learn, play, and develop artistic passion.

Our Early Childhood Division utilizes classroom spaces in Concordia’s Lower and Intermediate buildings. In the summer of 2018, Preschool and Pre-Kindergarten classrooms moved into newly renovated spaces that have the best interests of young learners in mind. Age-appropriate environments are regularly being updated to meet the needs of students.

Open spaces with strategically located windows and doors allow class privacy while maintaining a sense of community with others who share the spaces. Classrooms are equipped with age-appropriate technology, an assortment of learning tools, and classroom libraries with a variety of developmentally appropriate books. Furniture in classrooms are designed with the age of students in mind.

Early Childhood students are able to use a variety of spaces around campus that enhance a holistic learning environment.

Student Play Areas

During time outdoors, students have the opportunity to enjoy a variety of play environments that include structures such as climbers, swings, and slides all within a beautifully landscaped setting. Concordia’s student play areas have been intentionally designed to improve children’s physical strength and develop their minds. There are a variety of settings around Concordia’s campus that compliment the indoor learning environment, but in an outdoor setting. Concordia staff work to offer a variety of opportunities for students to engage in outdoor learning activities. Being on the ground level, all classrooms have easy access to outdoor spaces.

Maker Spaces

The Concordia Maker Spaces are dedicated to tinkering, designing, programming, building, prototyping, and fabricating. 3-D printers, programmable robotics, an electronic cutter, and basic electronic and woodworking tools are available for student use. The Maker Space serves as the primary classroom for middle school Engineering and Robotics, and is used by other classes on an occasional basis to support special project work.

Beyond the school day, the Maker Space often houses co-curricular sessions, club meetings, and special events such as Maker Saturday. The Maker Space is designed to encourage learning by doing at appropriate places in a child’s experience at Concordia. We believe that embracing this philosophy moves us forward in developing a vibrant, collaborative culture of problem-solvers.


Health Offices

The health, safety and security of your child is a priority at Concordia. Our Health Office is located in the Middle School building on the first floor, Room M162 and a Nurses Station is in the ES Office (E101k). We have four medical professionals whose main responsibilities are to provide first aid care, to administer medication, and to prevent communicable diseases. Questions related to student health should be sent to: health.office@concordiashanghai.org

MS/HS questions may also be directed to Jenny Tan, RN ext. 1030 or Vivian Song, RN ext. 1031.

ES questions may also be directed to Emily Yu, RN ext. 1032

The Health Office is supported by an athletic trainer who primarily serves the needs of student athletes.

Nut and Allergen Awareness

Concordia is aware that it is impossible to eliminate all nut products and ingredients that cause allergic reactions where food is served, but we are a “nut-and-allergen awareness” school.

Some of our students have severe and life-threatening food allergies. One of the most common causes of severe allergies is peanuts and nut products. When bringing in baked goods for parties, PSO, or other special occasions for your child, please exclude foods with nuts.

Concordia’s food-service provider strives to serve nut-free foods. Questions regarding Concordia’s food-service program should be directed to the AHOS-FOS, curt.larson@concordiashanghai.org.

If your son or daughter has a nut or food allergy, please inform the Health Office. You will be asked to fill out a treatment plan with the Health Office for your student’s particular allergy in the event an allergic reaction occurs. You are responsible for providing an Epi-pen to the Health Office for your student’s use if indicated in the plan, and keeping the Health Office informed of any changes to the treatment plan. The Health Office currently uses Benadryl for common allergic reactions.

If you have any questions or concerns, please feel free to contact the Health Office. We are happy to provide and gather any information to help serve the students at Concordia.

Children with Medical Conditions

If your child has: a food allergy, an inhaler, or has other medical conditions that require additional medical support, such as asthma, diabetes, seizures. Please notify the school nurse.

Parents are asked to keep children with fever at home until the child is fever free for 24 hours without medication and should report any contagious condition to the Health Office, such as flu, lice, pink eye, chicken pox, hand-foot-mouth. Protocols regarding how Concordia handles various contagious diseases is covered in detail in Notification of Health Concerns under Policy and Procedure on the Parent and Student pages of the website.

A student who is sick in the morning should not come to school. If a student arrives on campus in the morning and needs to visit the nurse due to illness, they should report first to class, obtain a pass from the teacher, and then report to the nurse. Reporting to the nurse before a class in such cases is not a valid excuse for missing that class and the absence may be counted as an unexcused class absence or tardy. If students do remain home, parents should notify the school at es.office@concordiashanghai.org.

Required Health Forms

Student Physical Examination-completed by doctor

All new students and current students who are completing their third year since submitting their last doctor–completed medical exam are required to submit the form, Doctor–Completed Physical Examination, before the start of the new school year. This includes testing for Tuberculosis.

Annual Medical & Emergency Information and Authorization–completed by parent

This information is required to be on file prior to the start of school for new students and must be updated annually as part of student re-enrollment. The information is updated:

online, or as part of the orientation program prior to the first day of classes each year.

Medical forms and additional information are contained in the following PDF files accessible from the Health Service section of the school website:

Doctor-Completed Physical Examination (must be completed within six months of the student’s first day of school.)

Frequently Asked Questions

Please note that your child will not be allowed to attend classes without these health forms on file in the Health Office.

Emergencies and Accidents

Emergencies and accidents do happen in spite of careful supervision of activities. That is why it is important that the school have your child’s most up-to-date health information available while they are in the school’s care.

In case of minor accidents, the school nurses are equipped with first aid supplies. In the event of a more serious accident, the school will first try to contact the parents or emergency contact and they will be asked to meet the child in the designated hospital.

Unless directed by the parent or emergency contact, students will generally be transported to one of the hospitals/clinics listed below. In the case of a serious accident, the child (with a staff member) will be evacuated to the nearest hospital.

If your child’s emergency contact telephone numbers change, please be sure to update the information on file with the school so the appropriate person can be contacted quickly.

Parkway Health Medical Center | 新加坡百汇医疗集团
997 Biyun Rd., Jinqiao | 浦东新区 金桥,碧云路997号

Shanghai East International Medical Center | 上海东方国际医疗中心
551 S. Pudong Rd, Pudong | 浦东新区 浦东南路551号

Shanghai Ruidong Hospital | 上海瑞东医院
120 East Jinxiu Road, Pudong | 浦东新区 锦绣东路120号

United Family Hospital and Clinics | 上海和睦家医院
1139 Xian Xia Road, Changning District | 长宁区 仙霞路1139号
24-Hour Emergency Hotline (Shanghai): +86 (21) 5133 1999

Yosemite Clinic | 优仕美地医疗
No. 1398 Fangdian Road, Pudong | 浦东新区 芳甸路1398号

Shanghai Children’s Medical Center | 上海儿童医学中心
No. 1678 Dongfang Road, Pudong | 浦东新区 东方路1678号

Note: The school does not provide personal accident insurance for students who have an injury at school.

Medication Policy

Whenever possible, medication should be given at home. However, if your child needs to take medication during school hours, the Health Office requires the following:

All medication must be brought to school in the original container and delivered to the Health Office (Room M162) or ES Nurses Station (Room E103) Students needing inhalers for the treatment of asthma will be allowed to carry inhalers in their bag for immediate use.

Non-prescription medication must be delivered to the Health Office/ES Nurses Station along with the Written Consent to Administer Medication Form and written instructions that in include the following information:

  • Student’s name
  • Name of medication
  • Dosage of medication
  • Duration of medication
  • Written consent to administer the medication for a parent/guardian

Prescription medication must be brought to school in a pharmacy labeled container with the student’s name on it. The Health Office/ES Nurses Station must receive the Written Consent to Administer Medication Form and written instructions from your doctor for prescription that includes the following information:

  • Student’s name
  • Name of medication
  • Dosage of medication
  • Duration of medication
  • Physician’s signature, and
  • Written consent to administer the medication for a parent/guardian

Air Quality

Concordia can ensure through a customized air filtration system that internal air quality remains well below US EPA standards in regard to 2.5 particulate and other pollutants even when the external air quality is poor.

External air quality levels are checked throughout the day and reported via color coded signs by entrances to each division using our own monitoring equipment on the roof of the HS Building. This equipment is the same as what is used by the US Consulate.

  • Green (AQI 0-150) All activities proceed as usual.
  • Yellow (AQI 151-200) - Scheduled activities will be modified so that children avoid prolonged exertion while outdoors. Students with medical notes on file in the nurse’s office for AQI sensitive conditions will be provided alternate locations during outside activities.
  • Red (AQI 200+) - Outdoor activities including recess and PE will be moved indoors.

For complete details refer to Air Quality Guidelines under the Policies and Procedures section, Student and Parent pages of the school website.

Early Childhood Counseling and Admission Testing

The EC Counselor teams with teachers and families to act as a resource regarding early childhood development with emphasis on emotional and behavioral health.

This program has an emphasis on

  • The relationship between the child and their caregivers
  • Coaching educators and parents, in a manner that is culturally responsive
  • Collaborate on behalf of the school with parents and therapist when needed
  • Manage referral information for children who may need specialized services
  • Organize developmental screenings targeted for our EC age group

The ECE Counselor works closely with the Admissions Office.

  • Administering observational and academic tools, preschool through grade 4
  • Teacher training and organizing preschool interviews throughout the school year
  • Taking a key role in the placement process to create optimal learning environments for each child

Child Protection

As of March 2016, Chinese law mandates schools to report to the Public Security Bureau (PSB) any case or suspected case of child abuse or neglect.

In keeping with practices from a variety of countries, Concordia recognizes four major types of maltreatment: neglect, physical abuse, sexual abuse, and emotional abuse. Although any of the forms of child maltreatment may be found separately, they often occur in combination.

Chinese law defines Neglect as a getting little or no attention from parents.

Physical Abuse is contact intended to cause feeling of pain, injury or suffering. This includes family discipline justified as, “Beating you is for your own good.”

Sexual Abuse is forcing a child into having intercourse with someone against his or her will. Note that Concordia’s definition is broader–see full policy in Appendix 2.

Emotional Abuse is verbal abuse and constant criticism–through intimidation and manipulation.

Concordia acknowledges that although many families come from different cultural backgrounds, with varying disciplinary practices, maltreatment of a child is never justified. It is the goal of Concordia International School Shanghai to maintain a school environment for all students free from abuse. No Concordia-Shanghai employee or volunteer may engage in any activity constituting abuse.

For further information on how we define abuse and neglect refer to the complete Child Protection found in Policy Appendix 2.

Language and Learning Support

Language and Learning Support Services is committed to enriching the learning environment at Concordia. This includes supporting both our English Language Learners and students who have identified academic, social, and/or emotional needs. The goal of Language and Learning Support Services is to foster individual student success by collaborating with administration, teachers, students, and families to develop a holistic, student-centered approach to learning.

English Language Learner (ELL) Program
Program Objective: The ELL program focuses on supporting students who are non-native English speakers to function successfully in the regular classroom setting in the areas of reading, writing, speaking, and listening.

Model of Delivery: Support can be provided through a combination of teaching models including in class support, small group pull-out instruction, co-teaching, and one-on-one instruction as necessary. It is important to note that no ELL services are provided at the middle or high school level. Direct Elementary ELL services are provided in grades K-8. In Preschool and Pre-Kindergarten, ELL support is provided through a consultative relationship with the ES ELL Coach(es) & the teachers, parents & administration.

Assessment: Non-native speakers of English in Kindergarten are assessed for English language proficiency in the areas of reading, writing, speaking, and listening. Review of the assessment results, along with any of the student’s past records are part of the process to determine whether a student qualifies for ELL services. Preschool and Pre-Kindergarten students are screened at admissions to determine English proficiency in listening and speaking and may be admitted with beginning English skills. Formal assessment of all identified ELL students takes place at the middle and end of each school year, in addition to ongoing informal assessments throughout.

Learning Support (LS) Program
Program Objective: The Learning Support Program strives to ensure that individual students will find personal and academic success to reach their potential in the regular classroom setting.

Model of Delivery: The school is able to provide limited services, through a referral process, for currently enrolled students who have mild learning needs. Support can be provided through a combination of teaching models including in class support, small group pull-out instruction, co-teaching, and one-on-one instruction as necessary.

Assessment: Outside assessments by a certified professional are required for entry into the Learning Support (LS) program. All students identified as Learning Support receive an individualized Specialized Plan (SP) which includes accommodations and goals to meet their needs. Admission to Concordia is contingent upon a match between the student’s learning needs and levels of service available at the time of application.



Concordia International School follows an American curriculum with an international focus. The curriculum is adaptable within limits to the academic needs of individual students.

We recognize academic growth to be a result of the efforts between students, teachers and parents engaged in a stimulating environment and challenged by a rigorous academic program appropriate to all levels of learning.

Problem-solving and interactive learning experiences are necessities in developing students who are independent, creative, responsible and reflective.

Assessment is continuous, multifaceted and used to make adjustments in the program to ensure student success.

Absences & Tardies

Regular and punctual attendance is considered vital to a student’s educational progress. Parents are encouraged to limit personal vacations, medical/dental appointments, and any other unnecessary absences that may impact consistent regular school attendance.

Please telephone the divisional office at 5899 0380, Ext. 2000 or email ec.office@concordiashanghai.org before 8:00 AM on any school day to inform us that your child is absent. Please do not use WeChat to inform the school or teacher of an absence. Use of this email address circulates to the divisional office, school nurse, and Transportation Coordinator.


Children entering Preschool must be 3 by September 1 and potty-trained. Children entering Pre-Kindergarten must be 4 by September 1 and potty-trained. Pull-ups and diapers are not allowed in our Preschool and Pre-Kindergarten classes.

Children entering Kindergarten must be 5 by September.

Concordia’s Admissions Office coordinates all aspects of potential applicants and manages the re-enrollment process of current students.

Arrival and Departure

Classroom doors open at 7:45 AM. Teacher supervision begins at this time. Children should arrive between 7:45 - 7:55 AM. Please arrive to school on time so that your child is in the classroom and ready to participate in the full classroom program. School begins at 8:00 AM. Children are marked tardy if they arrive after 8:00 AM.

Students arriving with an adult before 7:45 AM must wait in the Commons area until the bell rings. Students arriving via bus or without an adult before 7:45 AM must wait with appropriate supervisors in the Motor Skills Room (MSR).

Regarding drop-off, children may show signs of separation anxiety during the first several weeks of school. This is completely normal. Your child’s teacher has specific strategies that can help ease the transition. Parents should make good-byes short and sweet. Think of the hallway as the “kiss and fly zone” at the airport. A prolonged good-bye may make it difficult on the child, as it may disrupt the beginning of the day for other students who have already settled in the classroom environment.


Parents may send a treat to celebrate a child’s birthday. Please consider bringing treats in the morning when your child arrives at school. All supplies should be furnished by the parents and readily available. Treats should be small so as not to disrupt lunch appetites. It is important to communicate with your child’s teacher about any potential allergies, scheduling plans, or logistics when bringing in treats for your child’s birthday. Distribution of birthday bags/items for students is not necessary.

Class Celebrations/Parties

Funds to cover the cost of classroom parties (3 per year) are provided by the PSO (Parent Service Organization). Parents will have the opportunity to coordinate these parties and serve as helpers. If helping at a party, younger siblings should not be present so all attention can be given to the students in the class.

Clothing and Dress Code

For Preschool and Pre-Kindergarten:

When helping your child choose clothing for the day, make sure he/she is comfortable and free of complicated buttons, snaps, and zippers. Play-clothes and sport shoes are most appropriate for school. Socks are necessary. When students paint or explore other projects, teachers will work hard to keep children clean, but messy clothes are common. The paints used are washable. For shoes, no flip-flops, Ugg boots, or Crocs are allowed, as all shoes must be safe and provide solid footing.

Please supply an extra set of clothes in your child’s backpack in case of accidents or other spills. If your child uses a piece of the extra set of clothing, be sure to immediately replace it. Also, check the suitability of the clothing according to the season.

For Kindergarten:

It is our policy that all Kindergarten students wear a school uniform when attending school. Our policy is based on the notion that the school uniform :

  • Promotes a sense of pride in the school and creates a sense of community/belonging towards the school.
  • Is practical and smart.
  • Identifies the children with the school.
  • Prevents children from coming to school in fashion clothes that could be distracting in class.
  • Makes children feel equal to their peers in terms of appearance.
  • Is designed with health and safety in mind.

Kindergarten uniforms are available for purchase from the School Uniform Shop, located in the basement of the Upper Building. You may contact them at uniforms@concordiashanghai.org.

Communications with Families

Teacher communication with families is very important. Be sure to provide the school with valid email addresses and phone numbers. Teachers will typically send home weekly newsletters by email, but also a variety of communications through the class WeChat group. Please use only email to ask specific questions or share confidential information with the teacher. Divisional newsletters are posted on the Concordia website, and you will receive a notification via email when it is ready for viewing. Please contact your child’s teacher at any time; they are here to partner with you.

For daily items, each child will be given a plastic zippered bag with his/her name on it. This bag will be used to carry items from home or from the school. Student work will also be placed inside this bag. Parents should check the bag daily.

Teachers are not typically available to answer phone calls during the school day. You can leave a message for your child’s teacher by calling the divisional office and talking with one of the secretaries, who will deliver the message to the teacher. The teacher will act on your call as necessary.

Email and WeChat messages are checked daily and will be responded to in a timely manner. Do not expect an immediate reply from teachers or teacher assistants, as they are engaged in supervision and teaching of the class. If you have questions or concerns, and a face-to-face meeting is desired, please make an appointment with your child’s teacher so that full attention may be given to you without interruptions.


A required Parent/Teacher Conference will be held each fall and spring, after Quarters 1 and 3. Every student will receive a semester report summary in January and June. Conferences or meetings at any other period of the school year may be requested by either the principal, assistant principal, teacher, or parent. The Quarter 3 conferences may be three-way conferences, meaning students are involved in the process for the purpose of sharing their learning and school progress.


Many of you are aware of the fact that the word “discipline” means “to teach”. Teachers and teacher assistants do their best to try and prevent problems from arising in the classroom. Whether a problem arises with a teacher or another student, there is always an opportunity for learning. We “disciple” by modeling correct behavior and dialoguing with children when situations arise. Behavioral expectations are shared regularly with all students, and are age-appropriate. Be sure to check with your child’s teacher, assistant principal, or principal should you have any questions or concerns.

Emergencies and Lock-Down Plans

Concordia International School is a secure campus. Main gates are only freely open during specific times. Please honor these times and the safety of all when dropping off and picking up your child. Should you need to arrive at a time not within the “window” of typical open gate times, your Parent ID must be shown to the guards. If you chose to not carry your Parent ID with you, there may be a delay for you to enter the campus.

Proper safety procedures are in place for special emergencies. Regular review of such procedures takes place, as well as specific practice drills with students.

Field Experiences/Field Trips

Field experiences are important aspects of a child’s education. The hands-on experiential learning that takes place during such opportunities provides children with exposure to or confirmation of learning concepts. Field experiences are connected to specific learning currently happening in a classroom. Classes may take several off-campus field trips during the school year. Special events may be held and specific visitors may also visit campus to provide experiential experiences for our students. Notification or locations and dates will come from classroom teachers. Parents will often be needed as chaperones as we try to keep the child-to-adult ratio low for excellent supervision, safety, and learning. Younger siblings are not allowed to accompany parents on field experiences/field trips.

Sometimes planned experiences may be cancelled due to weather or air quality. In such a circumstance, cancellation notification will be given via email or classroom WeChat at approximately 7:05 AM on the morning of the field experience day. In the event of a cancellation, classrooms will revert to a normal school day routine and parents/chaperones will not be required to be present.

A field experience t-shirt will be provided for your child by the school. Please wear this t-shirt on field experience outings and other special events as advised by the classroom teacher.

Health and Illnesses

Your child’s health and that of all other children are a matter of high importance to us. Please do not bring your child to school if they are ill, particularly if they are running a temperature above “normal” (98.6 F, 37.5 C), have severe colds or runny noses, or have vomiting or diarrhea within the last 24 hours. Children cannot return to school until at least 24 hours has passed of being fever-free.

Concordia follows guidelines set in place by the CDC and Jinqiao Community Health Center. There are times when these two agencies request that classrooms close due to elevated numbers of illnesses. In such rare circumstances, Concordia teachers provide resources for parents and students to utilize at home.


Teachers in Preschool and Pre-Kindergarten communicate special activities that children and parents can do together at home. These activities may include reading books together, looking for specific objects around the house, mathematical games, and much more. Concordia uses a developmentally appropriate understanding of child developing; therefore, worksheets are not utilized in our Preschool and Pre-Kindergarten classroom environments.

Students in Kindergarten may have age-appropriate activities that are assigned them to complete with parents at home. Classroom books will go home Monday through Thursday. Please take around 20 to 30 minutes to read to your child and your child reads to you every night. Kindly help your child develop the habit of returning the book to his/her briefcase immediately after reading so the books don’t get mixed up with your books at home. Classroom books have Concordia stamp in the inside cover.


Minor injuries will be cared for by the teacher, teacher assistant, or school nurse. Ice packs, soap and water, and band-aides and other types of first-aid are available. Such injuries will be shared with you by a phone call from the nurse or by a note in your child’s backpack.

All parents are required to complete a Health Form, provided upon enrollment from the Admission Office. In cases of accident or injury, every effort will be made to reach the parent. In the event the parent or designated individual cannot be reached, emergency medical treatment will be sought at the discretion of the administration.


Lunches are available to purchase. Parents are able to put money on their child’s school ID card. Student cards will be kept in the room by the classroom teacher. When additional money is needed for your child’s lunch care, a note will be placed in your child’s zipper bag. Weekly menus are available to view at the Commons lunch serving area.

If you prefer to provide a home lunch for your child, please be aware that refrigeration is not available for food storage. However, microwaves are available for heating food. Healthy foods are strongly encouraged. If you prefer to deliver lunch to school, please bring it to the divisional office before the scheduled lunch time.

Be sure to provide your child with food items that are easy to open and manage independently. Teachers do provide assistance, but children should make their own efforts first.


If your child requires medication during the school day, a parent (or bus monitor) must take the medication and instructions directly to the school nurse at the beginning of the day. You may ask the bus monitor to deliver the medication to the school nurse should your child use Concordia bus transportation.

Please also let your child’s teacher know if your child will need to take medicine at school by contacting the divisional office at ec.office@concordiashanghai.org.

Preschool & Pre-Kindergarten Naps/Rest Time

Students in Preschool and Pre-Kindergarten are given the opportunity for a daily afternoon nap or rest time. Children are not required to sleep, but must remain quiet so as not to disrupt those children who are sleeping. Teachers may vary the length of the nap and rest times based on the needs of the class. Nap cots are provided. Children should supply a blanket (as listed on the Supply List), which will be kept in their school cubby. Small pillow are also welcome. Blankets will be sent home regularly for washing. Please return them the following school day. Contact your child’s teacher should you have any questions regarding specific Nap/Rest Time procedures.

Out of Shanghai Form

Please complete this form (available from the divisional office) when both parents are out of Shanghai so that we know who your designated person is to make decisions about your child should an emergency occur at school.

Outdoor Exploration Time

Whenever possible, students will have the opportunity to attend an exploration time. Outdoor exploration time is essential for child development. Large and fine motor opportunities exist during these outdoor exploration times. Specific rules and expectations are shared with students and must be followed for safety reasons.


Pictures of students may be used on occasions for school communications and/or marketing purposes. Information regarding this is provided to families during the enrollment process.


Each day students will have time to enjoy a small, simple snack from one (one or two items is enough). Suggested snack items include: cut and peeled fruit, vegetables, crackers and cheese, or granola bars. Please avoid chips, sweets, chocolates, or candies for snacks.

Successful Start Program

One of the unique components of Concordia’s Early Childhood Division is the Successful Start program designed for Preschool and Pre-Kindergarten. We want both students and parents to feel confident in their transition to the school year. Successful Start provides opportunities for teachers and families to partner together for the best benefit of children’s learning and education. Rather than starting the school year with full-day attendance right away, Preschool students gradually increase the time they are in school during the first week of the school year. Pre-Kindergarten students typically need less time to transition well, so they begin full-day attendance within a few days of the start of the school year.

Toileting and Additional Clothing

While there is the expectation that all students in the Early Childhood Division are toilet-trained and are able to take care of their bathroom needs independently, it is also acknowledged that accidents occur and that adult assistance may be needed. Teachers and Teacher Assistants will offer ample opportunities for children to use the toilet.

Children should wear underwear. Pull-ups and diapers are not allowed. Preschool and Pre-Kindergarten students should keep an extra set of clean clothes in their backpack or cubby should an accident occur.

Toys From Home

We discourage bringing toys from home to school unless it is for something specific that has been allowed by the teacher. Personal toys from home may cause sharing problems with other children and may become lost or broken. Teachers and Teacher Assistants cannot be responsible for toys that children bring from home. Even on days where children are allowed to bring something from home, be sure to only bring items are not too costly and are easily managed by the child. As a quality early childhood program, we have our own toys and materials for the children to use in classrooms. These materials have been carefully chosen for the age-level and curricular experiences of the children.

Transportation Changes

Children will not be allowed to change their transportation arrangements at the end of the school day without an email to the divisional office, a written, signed note from the parents, or a telephone call to the divisional office. Please advise the school of any changes as soon as possible, and make arrangements well ahead of time so that your child is secure in the knowledge of the change whenever possible. Our Teachers and Teacher Assistants want to make sure all students are safe and well-cared for.

When changes do occur, please notify the divisional office via email, ec.office@concordiashanghai.org.

Children will only be authorized to be picked up by an authorized adult that has been communicated to the school by you. If your ayi, housekeeper, driver, or another person will regularly pick up your child from school, please introduce him/her to the Teacher and Teacher Assistants and remind them to bring their Concordia photo ID card. Children not picked up on time will be brought to the divisional office to await your arrival.

Water Bottles

Children may access water dispensers throughout the day. It is required that you send a labeled water bottle to school each day for your child. This should be a spill-proof type of bottle that is easily managed by the children.

Early Childhood Curricular Areas

The course of study at Concordia parallels school subjects taught in the United States.

Literacy: Preschool and Pre-Kindergarten students explore early literacy and emergent literacy skills. Kindergarten students participate in Reading & Writing Workshop.

  • Social Studies
  • Mathematics
  • Science
  • Reflective Spiritual Beings - Caring Time
  • Music & Movement
  • Large and Gross Motor Activities
  • Mandarin
  • Art
  • Physical Education:
  • Technology Integration
  • Second Step Social Learning


We help students become reflective, self-directed, life-long learners who take ownership for their learning. We use ongoing assessments within the classrooms, portfolios, three-way conferences, and semester reports.

Probation and Monitoring

A student experiencing difficulties with social or academic success may be placed on probation. The EC Principal will make this decision and notify the parents during a Student Review Team meeting with the parents present. A plan of success will be written during the probation period and evaluated at future Student Review Team meetings.

The EC Principal, along with the Student Review Team, may decide that Concordia is not a match for this student if there is not continued academic and/or social growth as outlined by the team.

Parents will receive a letter by spring indicating if the probation period will continue or has been lifted. Students who enter on probation second semester will continue on probation for the following school year and receive notification the following spring.

Promotion to the Next Grade

Students are promoted to the next grade level when their progress demonstrates mastery of curricular content and skills at a level commensurate for overall student success. Counselors, working with classroom teachers, the family, and school administration monitor the progress of all students, through the Care and Concern process, who may be in need of repeating a grade or accelerating a grade level. On rare occasions it may be necessary to have a student either repeat or to accelerate a grade level. Questions about retention or acceleration should be made to the Counselor.

Transcripts and Letters of Recommendation

Families can request a transcript of the student’s current academic progress from the Admissions Office.

No official transcript or recommendation will be delivered to a parent. Full details can be found in the Student Recommendations Administrative Policy found on the Parent Page of the school website.


Daily Schedule

Students should arrive at 7:45 a.m. to get to their classrooms and get organized in time for class to start at 8:00 a.m. Prompt student attendance allows the entire school community to maximize student learning potential.

Students arriving after 8:00 a.m. are to check in at the office and then proceed to class, thereby avoiding classroom disruption.

Students arriving early, on school transportation, will be supervised in the Motor Skills Room (MSR) until dismissed for class. Students are to use the school guidelines for acceptable common space behavior.

Dismissal begins after classes end at 3:20 p.m. Bus riders leave with bus monitors when all are present and accounted for. Students are to show respect for those supervising them and to their fellow students.

Early Childhood Division students may be picked up in the hallway outside of their classrooms at dismissal time. Students not picked up within a reasonable amount of time will be brought to the office, where they will wait until picked up by an approved adult. Once students are released to their parents or designees, they are the responsibility of the parents or designees.

Students may not play on the playgrounds or be on the field after school without adult supervision.

Concordia welcomes people to socialize, gather, and build community after children are brought to school in the morning and while waiting for their children in the afternoon.

Students to MSR

7:30 a.m.

Students to class

7:45 a.m.

Class begins

8:00 a.m.

Class ends

3:20 p.m.


3:20-3:30 p.m.

Buses depart

3:35 p.m.

World Language

Language and communication are at the heart of the human experience. At Concordia, we believe we must educate students who are linguistically and culturally equipped to live successfully in a global society, with particular attention given to the language of our host country. To this end, mandatory Mandarin classes provide opportunities for students to either learn Mandarin as a foreign language or deepen it at increased levels.


Concordia’s homework policy is based on educational research and effective instructional practices.

Early Childhood Division students will not typically have assigned homework, but teachers may provide beneficial information and activities for students and families to engage in that promote learning and familial relationships.

Preschool and Pre-Kindergarten students are encouraged to engage in rich conversation with parents, read often with parents, and explore the world around them. Teachers will provide specific ideas for students and parents to engage in through classroom newsletters and WeChat messages. Activities will connect with learning that is occurring in the classroom.

Kindergarten students will have Home-School Connection pages containing Math activities for children and families to engage in together. Kindergarten students will also have bags of books to read at home, both independently and with parents, as part of our Reading Workshop Curriculum.

Placement Testing

Placement Testing is done at the time of enrollment, as needed, to determine the academic fit with the program offered at Concordia. The goal is to ensure that the agreement between Concordia and the school family can be honored given the student’s needs and the school’s services.

Lost and Found

The Lost & Found area near the EC Office as well as in the Commons. Smaller or more valuable items are taken to the Divisional Office. It may take up to two days for items to arrive in the Lost & Found. Every couple of months the items are removed, washed or laundered, and either given to Concordia’s re-sale program or to charity.


Students are assigned cubbies for storing outerwear, book bags, and lunches. Additional items should not be brought, so as to keep the cubbies neat and organized.

Students are to keep cubbies clean and organized.

Lunch Services

If parents would like to deliver lunch for their children, they should drop the lunch off in the EC/ES Office. Please do not deliver lunch to the child’s classroom.

ID Cards

The Concordia Photo ID Card

  • is required for students and employees
  • is available for parents who regularly need to be on campus
  • enhances campus security by restricting access to the campus and providing additional data regarding who is on campus
  • incorporates the need for a lunch card, library card, security card, and ID card into a single electronic card.

For complete details refer to the Photo ID Card Procedure under the Policies and Procedures section, Student and Parent pages of the school website.

Security Measures

Concordia is committed to the safety and security of students, faculty, staff, and visitors on its campus. Ideally, members of the Concordia community and guests should feel both welcome and safe. In order to support that commitment, Concordia has undergone a thorough review of emergency mitigation/prevention, preparedness, response, and recovery procedures relevant to natural and human caused disasters. Security at the school uses a combination of ID cards, cameras, guards from an outsourced security company, and school personnel to maintain a safe yet inviting environment.

The Concordia Campus is open to:

  • Members of the Concordia Community, which is defined as persons allowed to obtain an Employee, Student, Parent, or Relative Concordia ID, guests on campus with persons allowed to obtain an Employee, Student, Parent, or Relative Concordia ID, and guests of the School.
  • Contracted staff such as guard service staff, cleaning staff, food services staff, etc.
  • Visitors to a School Office, e.g., potential family, vendor, school representative, etc.
  • Member of a school group visiting Concordia, e.g., sports team, or a group that has rented Concordia facilities.
  • Vendors, staff of delivery companies, staff of construction companies, etc. as required to perform work for the benefit of Concordia.

Families should plan to present at least one Concordia ID or follow the procedures defined in the Security Policy when entering the campus. The exception is during Drop-off (7:00am-8:30am) and Pick-up (3:00pm -5:00pm) on school days. During school hours (8:30am-3:00pm) a Concordia ID or a Visitor badge must be worn by anyone on campus other than a student. Staff may wear their name badge in lieu of the ID.

Those not in possession of a valid Concordia ID must exchange a photo ID for a visitor’s badge at the visitor gate on Huangyang Road. The Mingyue Gate will be accessible only to Concordia ID holders between 8:30 and 3:00 p.m. A person may sign in/out by:

  • Tapping his or her valid Concordia ID Card on a card reader at a school gate. Younger than school age children are exempt if accompanied by a person with a valid Concordia ID.
  • Presenting a valid name tag for an administrator-approved on campus conference, event, or activity to a guard at a school gate.
  • Exchanging a government issued photo ID for a Concordia ID and signing a paper ledger at a school gate.

The times and requirements governing access to the Concordia Campus are available in detail in the Security Policy under the Policies, Procedures & Forms on the Student and Parent Portals of the school website.

Campus Access–Off hours

Campus hours:


  • Between 10 p.m. and 7 a.m. the campus is closed and no one other than an employee with a Concordia ID will be allowed to enter unless authorized by a school administrator.
  • Students, families, and their visitors may be on campus on school evenings and on weekends between 7:00 a.m. and 10:00 p.m. by following the sign in procedures and requirements established by the school and available in the Security Policy under the Policies, Procedures & Forms on the Student and Parent Portals of the school website.
  • On official holidays and other non-school days, students/families are not allowed on campus unless authorized by a school administrator.


CCTV Cameras
If a safety or security issue arises, members of the Concordia community should make divisional administrators or the Operations Department operations@concordiashanghai.org aware of the concern.

CCTV footage from school cameras may be reviewed by school administration to better understand the circumstances related to the concern. Footage is not available for public viewing and members of the Concordia community do not have a right to view CCTV footage. An administrator, with approval from the AHOS-PA, may choose to use CCTV footage as a tool in addressing a concern if:

  • There is an educational opportunity with the student(s).
  • The administrator determines that the footage is conclusive and will assist in clarifying a profound disagreement.
  • Supervision by Concordia Staff: All employees should participate in ensuring that students conduct themselves in a manner that reflects school’s philosophy, policies and procedures.
  • All employees and volunteers must review, acknowledge, and agree to observe the policies and procedures in the Safety Handbook annually prior to supervising students.
  • Supervision by Parents: Parents bear primary responsibility for the supervision of their children on school grounds based upon the following conditions:
  • Before 7:45 a.m., after dismissal on school days and on weekends, unless the student is participating in a Concordia school-sponsored activity.
  • All Early Childhood Division students must be accompanied by a parent or adult chaperone.
  • Early Childhood Division students may be picked up at the end of the day by an adult (parent, grandparent, aunt/uncle, driver, helper) or by a sibling who is in Grade 8 or above.
  • Staff will remain with students until the last student has been returned to the appropriate chaperone identified above or to the EC/ES Office.
  • School guards and/or other Concordia staff may request anyone on campus to stop an activity that they feel is posing a safety concern.

Transportation Services

Families may sign up for, at an additional cost, the school sponsored bus/van service to transport students to and from school. There is an after school activities bus as well, but this service is separate from the daily bus service and does not provide door-to-door service. Please contact the Operations Office, in the Business Hub (H330) or at extension 1062 regarding daily bus service and the activities bus.

Parking and Student Drop-off

Private vehicles and taxis are not allowed on-campus on school days from 7:30 a.m. to 4:45 p.m.

In order to ensure the safe arrival and dismissal of all students no parking/waiting adjacent to campus entrances is permitted. Instruct your driver to stay in the driver’s seat while you or your children open your car doors. This helps ensure efficient traffic flow during these peak traffic periods. If your driver drops you or your children outside a campus entrance, instruct your driver to find an alternate place to wait for you and arrange to call for a pick-up when you are ready to leave campus.

Entrances are open only to pedestrians and bicycles on school days from 7:30 a.m. to 4:45 p.m. Cars and taxis are allowed to enter campus through the Main Entrance at other times. Students may be dropped off on either side of the road at the school’s two entrance gates.

Crossing guards are posted at each gate. Instruct your driver to follow the directions of the crossing guards and to drive cautiously for the safety of all.

Full details regarding the Parking and Student Drop-off under the Policies and Procedures section, Student and Parent pages of the school website.

Bicycles and Motorized Scooters

All bicycles and scooters/motorcycles must be walked on campus between 7:30 a.m. and 4:00 p.m. and parked in the designated area in the breezeway between the Phoenix Center and the High School, and next to the Huangyang Guard House. Motorized scooters should never be driven on the campus. Concordia does not permit ES students to ride motorized scooters to campus, unless operated by an adult driver.

By Shanghai ordinance, students under age 12 are not permitted to ride bicycles on the street and prohibits students from operating a motorized bike of any kind. Students and parents are encouraged to wear helmets on their rides to and from school.

See complete details in Bicycles and Motorized Scooters under the Policies and Procedures section, Student and Parent pages of the school website.

Movie Policy

Concordia’s actions should reflect leadership in moral and ethical choices. Therefore when movies are shown on campus they must comply with intellectual property rights.

At Concordia we believe that the films we watch should reflect our community values and beliefs. Therefore, we hold to the following guidelines, encouraging films/film clips that

  • promote values
  • exemplify Concordia’s core values.
  • We avoid full-length films/film clips that
  • promote or encourage drug use or inappropriate use of alcohol.
  • contain scenes of excessive blood or gore.
  • encourage the degradation of a culture, gender or religion
  • contain explicit or implicit sex scenes.
  • have an MPAA (Motion Pictures of America) rating of no higher than PG for EC/ES
  • have the purposeful intent to cause strong fear such as horror movies.

Furthermore, we will strive to have all full-length films pre-screened by at least two teachers and to publish use of the film ahead of time so that parents are aware of what is being viewed. If a full-length film is used that does not meet these guidelines a permission form must be signed by the parent/guardian.

Music Policy

Music is an integral part of our lives. It can inspire, entertain and educate. At Concordia we believe that the music we play and listen to should reflect our community values and beliefs. Therefore, we hold to the following guidelines:

  • conveys positive messages
  • is representative of a variety of genres, eras and artists with consideration given to the majority of the audience
  • is considerate of its purpose and is appropriate for its audience
  • encourages unity.
  • We avoid music that
  • has an edited version containing “bleeped” material
  • contains swear words
  • is sexually suggestive
  • demonstrates an intolerance towards race, religion or gender.

New and Returning Student Orientation

Please visit the Admissions page of the school website to access information pertaining to New & Returning Student Orientation.

For students and families that arrive mid-term, Concordia’s counselors, classroom teachers, and members of the administration will help to assimilate the students and families into the Concordia community.


No community, large or small, can exist without fundamental rules that define the limitations of personal freedom and action. In the simplest form, these rules encompass the “do’s and don’ts” of the group, with clear statements of steps taken when infringements occur.


Attendance is taken by the homeroom teacher at 8:00 a.m. Students are expected to be in the classroom and ready for class by this time. Students arriving at or after 8:00 a.m. are to check in at the EC Office prior to heading to the classroom.

If a child will miss school due to illness or appointment, the family should notify the school at ec.office@concordiashanghai.org or by phone. Each morning the secretaries will contact the families of absent children when notification of absence is received.

Work Missed During an Absence

It is the student’s responsibility to make up work missed during an absence. Some work will be able to be made up. However, some work will not as it was integrated into the lesson for that day. Missed assignments due to illness or appointment will be given appropriate time for submission. Generally, one day of illness permits the student one day of additional time to submit the missing work.

Late Arrival to Class-Tardy

Students are expected to be on time for class. Teachers are expected to start and end classes on time. If tardiness becomes a problem for a group or individuals, teachers should announce that tardiness is being tracked.

Withdrawal from Concordia

All students leaving Concordia need to request a “Student Check-Out” form from the Admissions Office. The form must be completed before records will be released. Included in the checkout process is the return of all school material, payment of all fees including replacement cost for lost or damaged books or other school equipment, and sign-off by the Finance Office. The school will not release any transcripts to receiving schools prior to completion of the checkout process and Finance Office clearance.

Behavioral Expectations

Respectful Conduct
As part of the Concordia community, students are considered to be responsible members who demonstrate respectful behavior in all interactions with cleaning staff, guards, peers, secretaries, teachers, etc.

The behavior patterns of the students determine the overall tone and spirit of the school. The first imperative is, therefore, to build a Concordia community spirit that fosters appropriate behavior as the norm and regards poor behavior as the exception.

Cafeteria Expectations

Concordia provides excellent eating facilities for its students. Student behavior must be respectful of the cafeteria staff, cleaners, property and the other students.

School Bus Safety

All students must complete a School Transportation Agreement for Concordia (available from division offices) confirming that the students and parents are aware of the bus rules. Students may ride on school buses for field experiences, athletics, and other school events in addition to those who select to ride to and from home.

Concordia provides a safety manual for all students, which outlines bus safety; procedures for boarding, riding, and exiting the bus; school bus rules, what parents must know, emergency plans, and a phone directory.

Cell Phones

Student use of cell phones is restricted to before and after school hours. We understand that an international setting motivates parents to provide their child with a cell phone so that they can be in contact if needed. However, please note, cell phones are not permitted to be turned on during the school day, and should be left in the student’s cubbies. Teachers are instructed to confiscate a student’s cell phone and turn it in to the administration if the phone is used during the school day or if it rings during class. Note: Students in the Early Childhood Division may not have cell phones at school.

If you need to contact your child during the school day, call the EC Office, and the secretary will make sure the student receives the message. If a student needs to contact home during the day, they will be directed to the EC Office where a phone with an outside line is provided to everyone.

Use of Elevator

Students are not permitted to use the elevators in any of the buildings of Concordia without permission.

Respect for Others and Property

Violence, fighting, physical or verbal abuse or intimidation (whether in person or through any electronic /digital means) are not in harmony with the Concordia philosophy of respect for one another. All of the above are considered serious offenses and will be punished accordingly. This policy against violence extends beyond the school to any interaction between students who are members of the school to any validated report that a student has acted violently towards a student from another school.

Should a student not embrace the culture of respect at Concordia, he/she will be held accountable for his/her actions.

Please be aware of the following terms and their descriptions.

  • Theft— the act of taking another person’s property without consent.
  • Vandalism—the willful damaging of property.
  • Weapons— are objects that can be used offensively or defensively for fighting and include but are not limited to knives and guns.

Concordia maintains a weapons-free campus. Students may not bring weapons of any kind on campus. Objects that are dangerous or disruptive are prohibited on campus (e.g. firecrackers, water pistols).

Disciplinary Consequences

All disciplinary action follows the progressive discipline model. With each additional incident recorded in a student’s discipline record, the disciplinary action taken may become more severe (depending on the type of incident being recorded). Students must realize that disciplinary action is taken to serve as a lesson for the student so that they do not repeat such behavior again in the future. Disciplinary actions also serve as a deterrent for the rest of the student body such that they realize that there are consequences for breaking school rules.


When a student’s behavior seriously and adversely affects another student’s ability to learn or when it is a serious affront to Concordia community norms (such as cheating, violence, theft, vandalism, repeated violations of school policy, other), that student may be disciplined through suspension. Suspension is used to emphasize the student’s responsibility to himself/herself, others, and the school. Suspensions may be either in-school or out-of-school depending on the severity of the offense.

Out-of-School Suspension

For an out-of-school suspension, a student may not appear on campus or at any school-sponsored event/activity for any reason during the day(s) for which he/she is suspended. The out-of-school suspension will be recorded as an “Unexcused Absence”.

No credit will be given for classes missed and any work assigned or written while on suspension. However, students are required to complete all assigned work during their suspension—no credit will be given.


Expulsion of a student from Concordia will occur when a student is unwilling or unable to respond satisfactorily to either the academic or disciplinary requirements.

Expulsion is sometimes the best way for student to learn responsibility for the consequences of his/her actions and the best way to protect the educational process for the other students in the school.

Behavioral Probation

Behavioral Probation may be invoked at the Principal’s discretion and the terms of probation will differ depending on the specific circumstances. During a behavioral probation, the student must not be involved in further disciplinary action for the term of the probation or risk losing their enrollment at Concordia.

Search of Person and Personal Belongings

Concordia maintains the right to conduct a search of a student’s person and personal belongings while on campus and when sufficient suspicion warrants such action.

Searches may include but are not limited to cubbies, book bags, computers, other personal possessions, and the emptying of pockets or handbags. Searches are to be conducted with utmost respect for the individual, respect for gender, with provisions for timely notification of parents.


School Technology

We live in the age of technology, and computer and information literacy are essential for success in society. Students have access to computers and iPads in the classroom, to be used in accordance with teacher instructions.

School Library

The EC/ES Library is a flexible learning environment where students come weekly with their teachers to explore, find an exciting book, or inquire using the many resources. Students work with the librarian to learn information literacy skills when they appropriately fit into the curriculum thus allowing the students to apply those skills right away. Preschool, Pre-Kindergarten, and Kindergarten classes come to the library once a week for a scheduled library class with the Librarian and their teacher. During this time the Librarian introduces different types of literature that fits with the current curriculum and teach simple age appropriate information literacy lessons.

The EC/ES Library is open from 8:00 a.m. -11:30 a.m. and 12:00 p.m. – 3:15 p.m. After school, the library is open every afternoon but Wednesdays from 3:30 p.m. – 4:00 p.m. for students to come with their parents. Students may come throughout the day by themselves to checkout books, provided they have a pass from their teacher. Teachers are encouraged to send their students to library in small groups to do book shopping for “Just Right” books to add to their current “Reading Book Bag” in the classroom. Parents are welcome throughout the day.


Get Involved

Concordia is community. The reason for this is found in one simple word, involvement. Teachers, students and parents are involved in the school and not simply watching from the sidelines. Concordia is not a school where parents simply drop their child off and disappear. Parents are welcomed into the school and their talents are valued. Students welcome new students to the school because they understand keenly, what it means to be the new kid. Similarly, the PSO and other parent groups make a special effort to welcome and include new parents and families. There are many ways to get involved and we hope you will.


All-School Assemblies
Six times per year, the school holds all-school assemblies to open and close the school year and to celebrate Thanksgiving, Christmas, CNY and Easter. Parents are invited to attend.

Divisional Assemblies
Early Childhood assemblies are held most Wednesdays throughout the school year. Concordia classes, teachers, administrators, and special visitors may lead these assemblies. Some of the assemblies are geared toward celebrating birthdays, welcoming new students, or saying farewell to departing students. Each time students gather they may learn new songs or be given words or ideas for reflection. It is one of the favorite days of the week for students and parents. Parents are welcome to join all assemblies

Support for Parents

Parent Support Organization (PSO)
The PSO was instituted to give parents an organization through which they can support the school and each other. Watch the calendar for all upcoming activity dates.

Service and Fundraising

All students, student groups, and teachers must complete a Service Proposal and submit it to the Service Committee for approval for any service effort. The Service Committee is composed of the Service Learning Coordinator and the Family Life Counselor.


A student’s school life is greatly enriched by a family that is well informed and active in the school. Concordia welcomes involvement and encourages close ties between parents and school. Here are a few ways a family can communicate within the Concordia community.

Methods of Communication

Face to Face / Telephone
The most important form of communication is always face to face. Parents may request personal conferences with any faculty or staff member, at any time, to seek information or clarification, share concerns or suggestions, or to assist with the overall education of their children. Whether to praise or complain, eye contact makes a huge difference. However, it is recognized that we are all busy and that a face-to-face meeting is not always possible.

Please do not call the teacher during school hours as this may disrupt the class program. Messages for teachers may be left with the school office to be forwarded to the teachers. The teacher will return calls or email as soon as possible, typically within 24 hours. Time-sensitive requests should be made to the school office, as teachers may not always be able to check email before the day’s end.

Aspen is the name of the student information system. This web-based tool is an information resource for families.

The Family Portal in Aspen’s student information system provides parents with one login to access the information for all of your children. If you have difficulty or questions about how to use Aspen please contact aspen@concordiashanghai.org. Aspen is also where you can access the Family Directory—contact information for families at Concordia.

Concordia Website
Concordia’s website is an information resource accessible from around the world. Families are able to access calendars, photos, videos, teacher web pages, newsletters, library databases and subscription services, and much more. Please invest some concentrated time to get to know this valuable resource. Questions may be directed to marketing@concordiashanghai.org


The FOCUS Email Newsletter is published every week and serves as the primary communication tool for the entire Concordia Community. It is formatted to allow easy access to information from different departments and divisions within the school and includes information regarding notices which impact the entire community, upcoming events, calendar reminders, celebrations, class projects, and much more. The goal of The FOCUS is to provide key information to all groups in a consistent and clear way. The FOCUS can also be accessed from the Parent page of the website. 

Classroom newsletters are the primary ways EC teachers share news. These are sent via email and WeChat each week. The EC Office also communicates via the Concordia Focus each week.

The Head of School office communicates regularly by providing the opportunity to review topics of strategic or community interest.

WeChat is intended as a communication channel for Concordia parents. The purpose of this channel is to pose school-related questions, or share school-related announcements and information. 

Email is the most often used form of direct communication. Staff email addresses are available on our website (http://www.concordiashanghai.org/parents/faculty-staff-directory). Please note that all staff email addresses follow the format of firstname.lastname@concordiashanghai.org.

Emails to the Concordia Community will contain in the subject line information to help you quickly determine the actions that need to be taken.

If parents are being asked to act upon a request that impacts the child’s ability to be in school, translations of the email are made available in Mandarin and Korean, when possible.

Parent Feedback

Communication between families and the school administration is welcomed and encouraged.

Each year the administration schedules group events to develop relationships and increase face-to-face communication to respond to the needs of families.

Parent Coffees
Parent Coffees serve a number of purposes: to inform, to instruct, to listen and to respond. Summaries of all Parent Coffees are accessible from the Community Bulletin. Parent Coffees for the Early Childhood Division will be scheduled in advance and communicated to parents. Please kindly RSVP your attendance at Parent Coffees to assist in planning and preparations.

Annual Survey
Each year the community is invited to provide feedback anonymously in a climate survey.

Back-to-School Events
At the beginning of each year, a Back-to-School events are held and noted on the school calendar. This evening is designed for parents to meet all of their child’s teachers. This is a great opportunity to experience what children are learning and how the structure and flow of the day feels for students. Teachers discuss expectations, philosophy, and practice.

Procedures for Handling Questions or Concerns
Concordia endorses one-to-one conversations through an Open Door Policy for all stakeholders.

When an individual or group has an idea, concern, or request, they are encouraged to start with the person most directly impacted, i.e. student-teacher, parent-teacher, teacher-administrator, etc.

If the issue or concern is not able to be resolved directly with the person, the next step would be to request a meeting with an immediate supervisor. The Organizational Structure, available on the school website, lays out the reporting structure of the school.

Final point of appeal in all issues related to the management and operation of the school is the Head of School.

To ensure that teachers, the counseling staff or administration are available, please make an appointment via e-mail or contact the divisional office and ask the secretary to schedule a meeting.

Appendix Policies & Procedures

Policies, Admin Regulations, Procedures
All policies, procedures and forms are available on both the parent and student sections of the Concordia website.

  • Policies & Procedures (Students) (Parents)*
  • Access to Student Records
  • Activation Process-for Subs, Contracted Staff, Vendors & Volunteers
  • Admission Guideline-with definitions
  • Advanced Degree Assistance-for PRC Nationals
  • Air Quality Guidelines
  • Bicycle/Scooter Regulations in Shanghai
  • Bus Transportation Rules
  • Cash & Other Valuables: Protection on Campus
  • Child Protection
    • Chinese
    • Korean
    • see also Safety
  • Class Sizes
  • Cleaning & Disinfection at School
  • College Applications
  • Communication Between Parents and School
    • Parent Communication & Privacy
  • Contract-Change of Classification
  • Copying Video Materials
  • Criminal Background Checks & Abuse Training for Contracted Staff-Agreement
  • Discipline: Philosophy and Approaches
    • Chinese
    • Korean
  • Distribution of Commercial Materials
  • Email Communication
  • Emergency Drills
  • Employee Websites & Online Resources
  • Facility Use & Booking Process
  • Fapiao Guidelines
  • Field Trip Experiences
  • Fire Drills & Safety—see Emergency Drills
  • Fitness Center-Expectations Protocol for Use
  • Gifts
  • Guardianship
    • Form (F): Parents Out of Shanghai-temporary guardianship
  • Harassment
  • Laptop Program for Students
  • Letters of Recommendations to Students
    • Korean
  • Medical/Health
    • Accident/Injury Guidelines: Requesting Assistance
    • AED-Automated External Defibrillator
    • Annual Medical and Emergency Information and Authorizations –Parent completed online
    • Athletics Emergency Action Plan
    • Blood Donor List
    • Cleaning & Disinfection at School
    • Emergency Medical Info/Plan
    • Forms (F)
  • F: Accident/Incident Report
  • F: Action Plan for Anaphylaxis
  • F: Administering Medication to Students
  • F: Asthma Management Plan
  • F: Athletic Behavior Code and Participation
  • F: Emergency Contact & Personal Information
  • F: Family Emergency Plan
  • F: Food Allergy Management Plan
  • F: From the Health Office
    • Medical Exams
  • F: Student Athletic Physical Exam
  • F: Student Medical-FAQ
  • F: Student Physical Exam-Dr. completed
    • Notification of Health Concerns
    • Travel Out of Shanghai
  • F: Health Insurance Coverage-student (on file in Admissions Office)
  • F: Student Travel Health Form
  • Movie-on campus viewing
    • F: Movie parent Permission Form
  • Music-playing and listening on campus
  • Notification of Health Concerns
  • Parking and Student Drop-off
  • Parent Communication & Privacy
  • Photo ID Card
    • Chinese
    • Korean
  • Posting Hard Copy on Campus
  • PSO Service Grant Guidelines
    • F: PSO Grant Application
  • Retention of Email Records
  • Safety
    • Accident/Injury Guidelines: Requesting Assistance
    • Bicycle/Scooter Regulations in Shanghai
    • Bus Transportation Rules
    • Cash & Other Valuables: Protection on Campus
  • Child Protection
    • Chinese
    • Korean
  • F: Counselor: Abuse Action Form
  • F: Letter to Parents (English, Chinese, Korean)
  • F: Abuse Report & Action Plan
  • F: Harassment Report & Action Plan
    • Emergency Drills
    • Employee Websites, Online Resources, & Social Media
    • Field Trip Experiences
    • F: Field Trip Experience Parent Letter (HS, MS, ES)
    • F: Field Trip Experience Request Form
    • Guardianship
    • F: Parents Out of Shanghai-temp guardianship
    • Harassment, Intimidation, Bullying, and Discrimination
    • Parking and Student Drop-off
  • Photo ID Card
    • Chinese
    • Korean
  • Security
    • Chinese
    • Korean
  • Service
  • Facility Use & Booking
  • Communication Between Parents and School
  • Fapiao Guidelines
  • PSO Grant Guidelines
  • Posting Hard Copies on Campus
  • Form (F): Service Proposal
  • F: Service Project-After Report
  • F: PSO Grant Application
    • Safety Handbook
  • Criminal Background Checks & Abuse Training for Contracted Staff-Agreement
  • F: Contracted Staff Statement of History & Agreement to Code of Conduct
  • F: Criminal Background Check-Disclosure & Authorization for Employees
    • Supervision of Students
    • Travel Out of Shanghai
  • F: Co-curricular Travel Planning Checklist and Guidelines—Student Travel Expense Form
  • F: Health Insurance Coverage-student (on file in Admissions Office)
  • F: No Receipt Form
  • F: Student Travel Health Form
  • F: Student Travel Permission Form
  • F: Travel-Parent Letter Template
  • F: Teacher-Initiated Student Travel Planning Guidelines & Student Travel Proposal Form
  • F: Agreement/Release Form & Behavior Contract
  • F: Vehicle Request Form
  • Sale of Used School Uniforms
  • School Partners and Sponsors
  • Security
    • Chinese
    • Korean
  • Service
    • Facility Use & Booking
    • Communication Between Parents and School
    • Fapiao Guidelines
    • PSO Grant Guidelines Posting Hard Copies on Campus
    • Form (F): Service Proposal
    • F: Service Project-After Report
    • F: PSO Grant Application
  • Sponsorship of Events
  • Student Learning Support
    • Guideline for Admission
  • Student Safety Handbook
  • Student Teacher Guidelines & Procedures
  • Substitute Teacher Guide
  • Supervision of Students
  • Technology
    • Copying Video Materials
    • Employee Websites, Online Resources, & Social Media
    • Laptop Program for Students
    • Tech Code for Students
    • Form (F): Tech Code Violation
  • Travel Out of Shanghai
    • Student Safety Handbook
    • Forms (F): Agreement/Release Form & Behavior Contract
    • F: Co-curricular Travel Planning Checklist and Guidelines—Student Travel Expense Form
    • F: Health Insurance Coverage-student (on file in Admissions Office)
    • F: No Receipt Form
    • F: Student Travel Health Form
    • F: Student Travel Permission Form
    • F: Travel-Parent Letter Template
    • F: Teacher-Initiated Student Travel Planning Guidelines & Student Travel Proposal Form
    • F: Vehicle Request Form
  • Tutoring
  • Uniforms
  • Vendor Application Flow Chart
  • Who to Contact
  • Working with a For-profit Organization and/or Distribution of Commercial Materials




Appendix 2-Safety Policy

The Child, Family & Community

Child abuse is a multi-faceted issue that involves dynamics of the child, the family and the community. The Concordia child protection policy responds to all three levels.

The Child

At-risk children include those with difficult temperaments, defiance, health issues, social or academic difficulties and those unaware of their rights to protection.

Concordia promotes self-respect, study and social skills, healthy relationships, assertiveness and using support systems.

The Family

At-risk community characteristics include parental stress, social isolation, unfamiliarity with community resources, unrealistic expectations of children and history of abuse.

Concordia works with parents to understand appropriate discipline strategies and trains and supports parents in protective behaviors.

The Community

At-risk characteristics include limited community resources and acceptance of corporal punishment.

Concordia strictly implements the Child Protection Policy, trains teachers to recognize abuse, has counselors to support families and connects families with community resources.

Child Protection Policy

All staff employed at Concordia International School Shanghai must report suspected incidences of child abuse or neglect whenever the staff member has reasonable cause to believe that a child has suffered or is at risk of suffering abuse or neglect. Reporting and following up of all suspected incidences of child abuse or neglect will proceed in accordance with administrative regulations respective to this policy. Chinese Law mandates schools report to the Public Security Bureau (PSB) any case or suspected case of child abuse or neglect.

Concordia International School Shanghai endorses the United Nations Convention on the Rights of the Child, UNCRC of which the host country, China, is a signatory. Concordia seeks to be a safe haven for students who may be experiencing abuse or neglect in any aspect of their lives. Concordia will distribute this policy annually to all parents and applicants, communicate this policy annually to students, provide annual training for all staff and make every effort to implement hiring practices to ensure the safety of children.

In the event that a staff member is reported as an alleged offender, Concordia International School Shanghai will conduct a full investigation following a carefully designed course of clue process as defined in the student safety handbook for faculty, staff and volunteers.

Concordia follows specific steps when investigating reports of harassment, intimidation, bullying, discrimination, and abuse. These are clearly defined in the policy statement: Safety Handbook.

To see the complete policy and procedure related to child protection go to the safety handbook–Parent webpage under Policies & Procedures.

Important Notice

What does a Child Protection Policy mean for the Concordia community?

Child abuse and neglect are of growing concern in schools throughout the world. Child abuse and neglect are violations of a child’s human rights and are obstacles to the child’s education as well as to his/her physical, emotional and spiritual development.

Schools fill a special institutional role in society as protectors of children. Schools need to ensure that all children in their care are afforded a safe and secure environment in which to grow and develop. Educators, having the opportunity to observe and interact with children over time, are in a unique position to identify children who need help and protection. As such, educators have a professional and ethical obligation to identify children who are in need of help and protection and to take steps to ensure that the child and family avail themselves of the services needed to remedy any situation that constitutes child abuse or neglect.

Child protection standards defined by Concordia encompass all cultures, as well as Chinese and international law. Concordia acknowledges that although many families come from different cultural backgrounds, with varying disciplinary practices, maltreatment of a child is never justified. When given reasonable cause to believe that these rights are violated, Concordia will seek all available resources to restore those rights.

Reporting Suspicious, Inappropriate, or Abusive Behavior

Concordia follows specific steps when investigating reports of harassment, intimidation, bullying, discrimination, self harm and abuse. These are clearly defined in the policy statement: Safety Handbook.

Initiating a report of harassment, intimidation, bullying, self harm, and/or discrimination requires filling out a Harassment Report and Action form, available from the Parent and Student pages of the website under Forms.

Steps for Reporting Abuse


The counselor will take initial steps to gather information regarding the reported incident. In all cases, follow up activities will be conducted in a manner that ensures that information is documented factually and that strict confidentiality is maintained.

These steps will typically include the following:

  • Discussion between the child and counselor in order to gain more information.
  • Report to principal.
  • Observations of the child by the teacher, counselor, nurse and /or administrator.
  • Interview staff as necessary and document information relative to the case.
  • Consult with school personnel to review the child’s history in the school.
  • Report status of case to the Head of School.
  • A consultation with the school attorney or other legal services if deemed appropriate.
  • Determine the course of follow-up actions.

In the event that the abuse or neglect allegation involves a staff or faculty member at Concordia, the administration will follow policy to ensure ethical professional behavior.


Based on acquired information, a plan of action will be developed to assist the child.

Actions may include any/all of the following:

  • Meeting with the family to present the school’s concern and set action plan
  • School provided guidance, counseling, and prevention education
  • Referral of the student and family to external professional counseling.
  • Report to the Public Security Bureau (PSB)
  • Notification to the employer and/or consultation with the consulate of the country of the involved family.
  • No further action required
  • Expulsion from school if at an impasse

An Abuse or Harassment Report and Action Plan (forms) will be completed and kept on file in the HR Dept. for staff and in the division counselor’s office for students following each report.

Child Protection Policy Flowchart


Definition: Neglect is failure to provide for a child’s basic needs. These situations do not always mean a child is intentionally neglected. Sometimes cultural values, the standards of care in the community, and poverty may be contributing factors, indicating the family is in need of information or assistance from the school. When a family fails to use information and resources, and the child’s health or safety is at risk, then intervention may be required. Neglect may be:

Physical (e.g., failure to provide necessary food or shelter, or lack of appropriate supervision—this would include failure to provide proper adult guardianship such as leaving children unsupervised at home for any extended period of time.*

Medical (e.g., failure to provide necessary medical or mental health treatment)

Educational (e.g., failure to educate a child or attend to special education needs)

Emotional (e.g., inattention to a child’s emotional needs, failure to provide psychological care, or permitting the child to use alcohol or other drugs. Specific examples may include verbal humiliation, refusing to acknowledge presence of child invasion of privacy for no specific reason, violent threats, a pattern of actions that show contempt)

Indicators of neglect:

  • Unkempt appearance
  • Often hungry
  • Low academic performance
  • An unwillingness to go home
  • Depression
  • Complaints of extended parental absence*

* Concordia Shanghai requires one parent be a full-time resident of Shanghai. Should parents/ guardian leave the country for any reason, the responsibility for informing the school of all appropriate contact details lies with the parent or guardian. A form allowing temporary changes of guardian is available from the School and is to be completed prior to parents/guardians leaving the country.

Physical Abuse

Definition: Physical abuse is inflicting injury on a child by other than accidental means or creating a substantial risk of physical harm to a child’s bodily functioning. It also includes committing acts that are cruel or inhumane regardless of observable injury. Such acts may include, but are not limited to instances of extreme discipline demonstrating a disregard of a child’s pain and/or mental suffering. Physical abuse is also assaulting or criminally mistreating a child, engaging in actions or omissions resulting in injury, or creating a substantial risk to the physical or mental health or development of a child. Failure to take reasonable steps to prevent the occurrence of any of the above would also fall under the category of physical abuse.

Indicators of physical abuse:

  • Unexplained bruises and welts on any part of the body
  • Bruises of different sages (various colors)
  • Injuries reflecting shape of article used (electric cord, belt buckle, paddle, hand)
  • Injuries that regularly appear after absence or vacation
  • Unexplained burns, especially to soles, palms, back or buttocks
  • Burns with a pattern from an electric burner, iron or cigarette
  • Rope burns on arms, legs, neck or torso
  • Injuries inconsistent with information offered by the child
  • Immersion burn with distinct boundary line
  • Unexplained laceration, abrasions or fractures

Sexual Abuse

Definition: Undesired sexual behavior by one person upon another. This includes both contact and non-contact forms. Contact action involves intentionally touching (either directly or through clothing) the genitals, anus, or breasts of a child other than for hygiene or childcare purposes or forcing the child to touch the adult in this manner. Non-contact sexual abuse includes making the child listen to or engage in inappropriate sexual talk or view sexually explicit materials.

Indicators of Sexual Abuse:

  • Sexual knowledge, behavior, or use of language not appropriate to age level
  • Unusual interpersonal relationship patterns
  • Venereal disease in a child of any age
  • Evidence of physical trauma or bleeding to the oral, genital, or anal areas
  • Difficulty in walking or sitting
  • Refusing to change into PE clothes or fear of bathrooms
  • Running away from home and not giving any specific complaint
  • Not wanting to be alone with an individual
  • Pregnancy, especially at a young age
  • Extremely protective parents

Emotional Abuse

Definition: Any pattern of behavior that impairs the child’s emotional development, sense of self-worth, or self esteem such as constant criticism, threats, verbal rejection, name-calling, insults, bullying or put-downs on a regular basis. The non-verbal patterns of behavior can include isolation, ignoring, or rejection on a regular basis.

Indicators of Emotional Abuse:

  • Speech disorders
  • Delayed physical development
  • Substance abuse
  • Asthma or severe allergies
  • Sucking, rocking, biting or head banging
  • Antisocial or destructive behaviors
  • Sleep disorders
  • Inhibition of play
  • Passive or aggressive behaviors
  • Developmental delay in academics
  • Delay in fine or gross motor skills

The severity of an indicator or statements by the child as to the non-accidental nature of the injury may indicate possible abuse. Staff members, as a guideline for reporting, should use these indicators of abuse and neglect. It is not necessary to know the details of the possible abuse or to be certain whether or not an indicator means that abuse has taken place in order to report. A report should be made when a staff member has reasonable cause to believe that a child has suffered abuse or neglect. Reasonable cause/suspicion exists when it is objectively reasonable for a person to entertain a suspicion based upon facts that could cause a reasonable person in a like position, drawing when appropriate on his or her training and experience, to suspect child abuse.

Breaking the Cycle

Warning Signs

  • You may be crossing the line into abuse if:
  • You can’t stop the anger
  • You feel emotionally disconnected from your child
  • Meeting the daily needs of your child seems impossible
  • Other people have expressed concern

Tips for Change

  • Learn what is age appropriate
  • Have realistic expectations of your child
  • Learn how to get your emotions under control
  • Develop new parenting skills
  • Take care of yourself
  • Get professional help


You are the most important person in your child’s world. It is worth the effort to make a change and you don’t have to do it alone. Help and support are available.


UN Convention on the Rights of the Child

Student Suicide Attempt, Suicidal Ideation and/or Self Harm Policy

Self-harm occurs when an individual chooses to inflict wounds upon themselves because of psychological distress. Although it is difficult to understand this behavior, it becomes a coping mechanism for some people. Feelings of anxiety and distress, feeling outside of one’s body, and the need for self-punishment are among the reasons self-injurers site for their behavior. Self-Harm left unaddressed may lead to more serious suicidal ideations and/or suicidal attempts.

Suicidal ideation refers to when someone has suicidal thoughts. Most people who have suicidal thoughts do not take action. A student with suicidal thoughts may be dealing with abuse, depression, anxiety, eating disorders, or gender confusion. Families with medical histories of mental illness could be prone to suicidal ideation.

Ideation can be vague (simply a wish) to a more serious degree with a specific plan. The following factors can be risks adding to the situation: intrapersonal thoughts, social context (family system), and cultural norms (regarding mental health).

Here are some of the symptoms a student might express to a teacher, peer, or counselor:

Teacher Responsibility

Any staff member who is informed by a person that a student may be suicidal is to immediately notify the school counselor or an administrator and assure that the student is not left alone. The school encourages that any concern regarding suicide or self harm be shared with the school counselor or administration.

A school counselor or school administrator will see the student immediately and continue to ensure constant supervision of the student. 

If the student is violent and is in danger of hurting him/herself or others, the school administrator is notified.

The school counselor or school administrator will attempt to conduct an interview. The purpose of the interview is to provide staff with information to determine how to best ensure the safety of the student. The student is informed that appropriate actions will be taken and that confidentiality can and will be breached. The students may be given appropriate choices on how the suicidal ideation, action, and or plan is disclosed.

* The counselor may adjust the procedures in emergency situations if in professional judgment modifications are necessary to ensure the safety and welfare of the student or student body.


Based on the interview, one of the following procedures is initiated:

A. If the student’s responses indicate that he/she may not be at imminent risk: 29

The school holds a Signs of Safety Meeting with parents to create a safety plan. Parents are advised of the need to supervise and support their child. School team shares resources with the parents. The meeting is documented and follow up meetings are set.

The grade level principal and the assistant head of school or the head of school are notified.

B. If the student admits to being suicidal or his/her responses result in suspicions of immediate risk, the following steps are suggested to ensure the student safety:

The parents are notified immediately of the seriousness of the concern and informed that the student is not allowed to leave the school unless accompanied by a parent or guardian or another person for whom the parent permits to pick up the student. Parent’s permission to release the student to another person is documented.

The grade level principal and the assistant head of school or the Head of School are notified.

The student is not to be left alone and remains with the support staff member until a parent/guardian or person identified in an emergency takes charge of the student. The parents are advised to take the student immediately to the nearest emergency room and/or to a licensed mental health provider for a crisis evaluation.

Before the student is discharged, school staff deliver the child to the caregiver and advise for continued supervision and support for the student.

The student can safely return to school only after being evaluated by a licensed professional mental health provider. The school team holds a Signs of Safety meeting and an action plan is established prior to the student’s return to his or her classes. The school administrator is aware of students return and re-entry/safety plan. The safety plan must be completed which advises parents of the school’s concern for their child and their responsibility to ensure the safety of every student. The plan is then signed by the parent and the school official and serves as documentation of the consultation and the parent’s acknowledgment of the school concern for their child suicidal ideation, suicidal threats and or self-harm. A copy is kept by the school. The plan notes if the family is resistant to school safety processes.

If the student returns to school without evidence that an evaluation occurred, the support staff member immediately consult the administrator. Supervision of the student is reinstated until the parent/guardian picks the student up and/or provides a safety clearance document from a licensed mental health professional. The student may not return to school unless the parents/guardians seek out a licensed mental health professional.

Appendix 3-Tech Code for Students

Purpose: Concordia students are expected and encouraged to use various technologies and information systems as tools to enhance learning. The Concordia Technology & Information Use Code (Concordia Tech Code or Tech Code) is a guide to help ensure that use of technology and information, both at school and at home, is a positive and productive part of the learning experience. The Tech Code also highlights the fact that technology and information use at Concordia is a privilege, not a right, and that this privilege comes with responsibilities. Concordia seeks to partner with parents in all aspects of school. Supporting the Technology Code is one of the places we appreciate parent support. Each student and his/her parent/guardian must agree to the Tech Code each year.

Definition of Technology & Information: Technology covered under this Tech Code includes, but is not limited to, computers, networks, & applications (computer or internet-based programs, etc.); cameras, phones, tablets (e.g., iPads), lab equipment; TVs, projectors, visualizers, interactive whiteboards; microphones, sound systems, CD/DVD recorder/players; and any physical infrastructure (classroom facilities, buildings, and grounds) related to the above. Information includes information/data (digital and non-digital files of any kind including text, audio, imagery, video, etc.). The Tech Code applies to all devices used at Concordia whether they are personal or School-owned.

Summary: The Concordia Tech Code can be summed up in a few key points.

  • I commit myself to think before I act, to learn the implications of my actions, and to willingly take responsibility for my actions, including making appropriate apologies and restorations
  • I commit myself to the Golden Rule, that is, to treat other persons as I would have them treat me
  • I commit myself to acting harmoniously within the Concordia community, by which I voluntarily place certain restrictions on my own behavior for the benefit of the group

Details: The Concordia Tech Code seeks to help ensure respect for self, other persons, and Concordia. The Tech Code also explicitly provides for Concordia Administrative control over student devices while on campus or school-related trips.

Respect for Myself: I will have respect for myself. I will not visit objectionable Internet sites (e.g., pornographic, hate-based, or offensive to our host country China). I will be vigilant when using the Internet because I understand that the Internet is neither private nor secure (e.g., websites or applications that appear harmless may, in fact, collect information that compromises my privacy and/or might install software that compromises the security or integrity of digital devices or the school network). I will regularly make a backup copy of my data. I will not waste time playing computer games during times set aside for schoolwork.

Respect for Other Persons: I will be respectful, encouraging, and helpful to each person. I will only use technology and information for purposes that are beneficial, that are not harmful (emotionally, physically, financially or otherwise) to another person or their property, and that are within the law. I will respect the right to privacy of each person (individual, organization, or company). I will not access (look at, copy, transfer, share, post, use, alter, or delete) applications or information that belong to another person unless that person gives me permission. I will respect the physical property of each person. I will not damage or take another person’s property or prevent them from using it. I will respect the electronic property of each person. I will not access, attempt to access, make changes to, block, or delete applications or information belonging to another unless that person gives me permission. I will respect the intellectual property of each person. I will obey Copyright law, including giving proper payment and attribution. [Note: one may not simply share “ripped” software, music, or video with another; each person requires a legitimate license.]

Respect for Concordia: I will only participate in activities and access, display, or divulge materials that do not compromise the integrity of School technology, information, community, or reputation. I will not attempt to circumvent school network security or system/software access policies and will not attempt to access or tamper with the Concordia Administrative account on School or student devices, including my own, if any. I will not add, upgrade, or modify software on School or student devices, including my own, if any, without permission of the Director of Technology. I will not waste school resources (e.g., use school bandwidth to download/play non-school related materials such as network games, music, or video). I will properly maintain and use School facilities and School and personal technology and information. I will not eat or drink in Tech facilities or near School or personal equipment. I will avoid technology-related distractions while at School. I will only use school technology & information when authorized and will not modify these unless given permission to do so by the Director of Technology. I will exercise good judgment in selecting and changing passwords and will never disclose my password(s) to anyone other than my parent or a teacher or administrator. I will not use Concordia technology or information for personal financial profit. I will not hide my activities or act in secret.

Respect for the Concordia Laptop Program: I will follow all the requirements of the Laptop Program. I will only purchase a laptop model and configuration that is approved by the School, register my laptop with the School, not use a non-registered laptop while at School, and not add or alter software or configurations on the laptop without permission from the Director of Technology. I will submit my laptop to administrative control of the School. I will bring my laptop to the Tech Hub to delete School-supplied software from my laptop when I no longer use it as my primary computer at Concordia or when directed to do so by a School administrator.

Administrative Control: Administrative control means in part that teachers and administrators may, when deemed necessary, search the data on any personal device or account of a student (such as files and browser, chat, and Skype history, etc. on a phone, iPad, and/or laptop) and on Concordia systems (such as email, photo/video galleries, class websites, etc.) and/or temporarily impound a personal device pending a discussion with parents. I agree to Concordia administrative control of my personal devices when I am on campus or school-related trips.

Consequences of Violating the Tech Code

Violation of the Tech Code will result in appropriate consequences that might include:

  • apology to injured parties
  • monetary payment to repair/replace lost/damaged equipment/systems/data/facilities
  • deletion of software, videos, etc. if there is sufficient doubt that these were legally obtained
  • loss of privileges, e.g., email, network, system account, iPad/laptop/computer/camera use
  • suspension or expulsion from Concordia (for severe violations)

In any specific instance, the School administration makes the final determination as to what is and is not a violation of the Tech Code and also decides the consequences of a violation.


Submit questions to tech@concordiashanghai.org

Appendix 4-School Bus Policy

Morning and 3:35pm Regular Bus:

Government Policies about Bus Stops and Bus Routes

  • Approximate three months are needed for arranging/rearranging the school bus routes. 
  • If you are moving, please contact the transportation office at transportation@concordiashanghai.orgonce you know your new address.
  • School ONLY changes the bus routes two times a year during Christmas and Summer holiday.
  • Parents/guardians or other adults are NOT allowed to take school bus.
  • Every individual school bus route will be monitored and recorded with the related government department. Any request of changing a bus stop temporarily by parents/guardians/responsible adults will NOT be considered without the consent of Concordia’s transportation office. 
  • Bus monitors and bus drivers DO NOT have the authority to make temporary changes to bus stops or bus routes.
  • There is no guarantee that parents can pick a specific pickup or drop off spot. If you have an issue with your assigned Regular drop off or pickup spot, please contact the Transportation office.

Boarding and drop off

  • Morning Regular Bus pick up
    • Students should be at the bus stop at least FIVE minutes BEFORE the scheduled pick up time.
    • The bus monitor has NO responsibility to call for late students.
    • The school buses are NOT obligated to wait for late students. The buses are on very tight schedules.
  • Afternoon Regular Bus dismissal
    • All school buses leave at 3:35PM on regular school days and 11:45AM on early release days.
    • MS and HS students should go directly to school buses and are to remain seated.
    • EC and ES students will be picked up from an assigned area.
  • Seating assignments
    • Front seats are reserved for the youngest students, while older students sit in the rear.
    • If requested, older siblings can sit together with the younger siblings.
  • Drop off
    • EC and ES parents/guardians/home ayis are asked to wait for the student(s) at the bus stop FIVE minutes before the scheduled drop off time.
    • o If parents wish for a non-family member to pick up their students, parents must specify which adults are able to pick up their students by notifying the Transportation Office by email.
    • Any EC or ES student not met at the bus stop by a responsible adult will be kept on the school bus until we reach the responsible adult unless we receive permission from parents by email. Meanwhile, the school bus will go on to the next stop. That student will be dropped off after the route is completed if we are able to reach a responsible adult, otherwise the student will be brought back to campus for the parents/guardian to pick up.
    • MS and HS students can go directly their home when school buses arrive at the stop.

Temporary Regular Bus changes (Bus Riders Only)


Early Childhood and Elementary School students

Middle School & High School students

Go home with friends/classmates

Requested by a parent/guardian SIX hours or more in advance

Approved by division offices or requested by parents/guardians FOUR hours or more in advance

Go ALONE to another bus stop or bus route

Normally will not be considered for safety reasons.

For special cases, a parent/guardian needs to contact the transportation office SIX hours or more in advance

Approved by division offices or requested by parents/guardian FOUR hours or more in advance. Bus route and Bus stop must be specified by division office or parent/guardian

Expected behaviors

  • Waiting at the bus:
    • Use the sidewalk and crosswalks whenever possible.
    • Always walk and stay away from the edge of the street.
    • Be at the bus stop five (5) minutes before the scheduled arrival time.
    • Always use caution and do not play games or run near the bus stop.
    • When the bus approaches, stand away from the street until the bus comes to a complete stop.
  • Boarding the bus:
    • Form a line and enter the bus with the younger students in the front of the line.
    • Move along carefully and use the handrail when you are entering the bus.
    • Watch your step and go directly to the seat and sit down.
  • Riding the bus:
    • Always use a considerate tone and volume when communicating on the bus.
    • Be courteous to the driver and monitor and listen carefully for their instructions.
    • Always keep your arms, legs and belongings inside the bus.
    • Animals, including pets on leashes are not allowed on the bus.
    • Keep your feet directly in front of you on the floor.
    • Keep your hands and feet to yourself and do not bother your neighbor.
    • Always treat others with respect and kindness. Unkind behavior is not tolerated.
  • Exiting the bus:
    • Always look both ways for pedestrians, bikes, or cars before exiting the bus.
    • If you drop something, notify the bus driver so they know where you are and can wait for you to clear the area before they leave. The bus driver cannot see you directly in front of or behind the bus.
    • Always remain at least 10 steps away from the bus to be out of the “Danger Zone” where the driver cannot see.
    • Never speak to strangers at the bus stop or get into a car with a stranger. If you feel uncomfortable leaving the bus, notify the bus monitor and they will notify the Transportation Office.
    • Always go straight home and be aware of your surroundings.
    • Only exit the bus at your assigned bus stop. The driver and monitor are not allowed to allow students off at another stop without written permission from a parent / guardian or notification from the division office.
    • Parents should wait for students at the assigned bus stop location five (5) minutes before the bus is scheduled to arrive.
    • Parents should wait on the same side of the street as the bus stop. Students often get excited and may dash across the street without thinking.



Action Steps


  • Written warning using bus discipline form.
  • Give copy of the form to the divisional office for discipline record.
  • Note sent home and phone call to parents from division office.


  • Written warning using bus discipline form.
  • Give copy of the form to the divisional office and student to see the Assistant Principal.
  • Note sent home and phone call to parents that the next issue will result in one-week suspension from the bus.


  • Written warning using bus discipline form.
  • Give copy of the form to the divisional office and student to see the Assistant Principal.
  • Student receive one-week suspension from the bus.
  • Note sent home and phone call to parents that the next issue will result in expulsion from the bus for the rest of the school year.


  • Written warning using bus discipline form.
  • Give copy of the form to the divisional office and student to see the Assistant Principal.
  • Student expelled from the bus for the remainder of the semester with NO refund.

4:35PM & 5:40PM Activity Bus:

  • Activity Bus routes will run at 4:35 PM and 5:40 PM every school day except Wednesday
  • Elementary School students are only allowed to ride the 4:35 PM Bus during the CCA period specified on the school calendar.
  • Elementary School CCA participants will have first priority so our youngest riders have a reserved seat on the bus during the CCA period.
  • MS and HS students MUST book a seat by 1 PM on the day they wish to ride the bus. If no seats are reserved on a bus by 1 PM, the bus may be cancelled.
  • Booking a spot using the Bus APP can be made up to one month in advance.
  • Please use the Bus APP to find the bus route closest to your location. If you need any help choosing a bus drop off point, please notify the Transportation Office transportation@concordiashanghai.org.

Boarding School and Private School Application Process

Boarding School and Private School Application Process

Concordia encourages students to continue through graduation.  However, we recognize that some families choose to make applications for boarding schools or private schools.  The counseling departments and faculty provide limited support for students applying to boarding schools or private schools. The following guidelines must be followed at Concordia:

Students and parents must set an initial appointment with their counselor to discuss boarding school applications and process.  The required meeting is to take place prior to the request for recommendations from Concordia teachers or counselors.  The meeting is for the family and school officials only.

This appointment must be scheduled for no later than November 15. 

Recommendation requests and paperwork must be given to the divisional counseling office and or teacher no later than December 1 and allow 10 working days for the recommendation to be written.

Concordia has a limit of 3 recommendation requests total for boarding schools and/or private schools per student.  (this may include Gateway or SAO as one request)

All transcripts requests must be sent through Concordia’s Admissions Office.

Parents may not make requests after these deadlines.

Withdrawal Process 

It is always difficult when families depart from Shanghai!  To assist in the withdrawal process, please follow the guidelines below:

Parents are to respond to the re-enrollment survey to indicate if they are returning or departing for the following school year.

Parents are to notify the admissions office if they are withdrawing during the year or for the next school year.

The admissions office will send notifications to the divisional offices and finance office.

Parents will be sent by email an electronic copy of the check-out form.

Middle and high school students will be responsible for this check out form.  The elementary and early childhood forms will be completed by parents.  This needs to be completed before the last day of enrollment.

Parents are requested to fill out an exit survey at the admissions office.

Middle, elementary and early childhood parents’ request for copies of transcripts sent to any school, is to be made at the admissions office.

High school transcripts will be sent through the high school counseling office.

If parents request a confidential teacher recommendation to be sent, this request may be made to the teacher directly however a hard copy recommendation MUST be sent to the receiving school through the admissions office.  If this is an electronic recommendation, the teacher will notify admissions after sending directly to the receiving school. 

Parents must allow 5 working days for a recommendation to be completed by a teacher.  There is a maximum of 3 recommendations requests per student allowed.

Summer School Recommendation Requests

Students often want to continue learning over the summer months.  Requests for summer school recommendations must be made by April 1.  Families are limited to five recommendation requests per student.   


Welcome to Concordia’s Early Childhood!

Dear Family,

We wish to extend a warm welcome to you and your family! We plan to make this school year a positive experience for you and your child. It is our hope that your family is blessed by your learning journey here at Concordia International School!

We believe that learning at Concordia involves the cooperation of three different types of teachers: parents, teachers at Concordia, and the environment. You have been, and will continue to be, your child’s first and most important teacher. Our intent is to support, encourage, and provide opportunities that continue the educational development already started by you - the parent! We provide an excellent, research-based learning environment where children learn about themselves, others, and the world around them - all in an atmosphere of love, care, and acceptance.

Concordia’s Early Childhood Division is a safe and nurturing environment that enhances the development of the whole-child. Our program provides educational experiences that are appropriate for the age and stage of young children’s development. Through teacher-directed and child-initiated learning experiences, we promote the development of a child’s self-regulation and executive function skills and enhance language, cognition, and social competencies. Concordia’s Early Childhood Division supports the development of knowledge and fosters positive, life-long learning habits. Our classrooms are filled with adventure, creativity, investigation, and friendship.

Your involvement in your child’s classroom experience is important. Please feel free to communicate with your child’s teacher at any time. Concordia staff are here to listen, help, and encourage.

Again, thank you for being a part of our school family!


Dr. Drew D. Gerdes
Early Childhood Division Principal